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How to conduct a job interview

Either your managerial position in the company lays the responsibility of conducting a job interview or you may have started a new company and need to recruit people to fill up your empty desks. What ever the case may be, if you are a first timer in conducting job interviews and are scared of making the mistake of hiring a wrong person or don't know what to do at all then here are some tips.

Prepare what you will ask the applicants

You need to prepare your questions before you conduct an interview. Almost all of your candidates will come prepared and you need to know precisely what you will be asking them. If you want to avoid any awkward pauses then jot all the questions you think may be necessary to evaluate candidates. If you have a staff member conducting the interviews with you then divide the topics so that you know your list well.

Choose a comfortable location

Before conducting interviews you need to choose an appropriate location and environment for yourself and the job applicants. It should be a formal but comfortable setting that leaves a positive company image in the mind of every applicant. Intimidating or strained environments can alter the results of an applicant's interview. It's a professional practice to switch the phone ringer to a silent mode.

Schedule interviews when you are not busy

When you set an interview time, make sure you count in for external factors such as traffic problems. You also need to assure you set a time when you won't be over exhausted or in the middle of a busy schedule. Rushing up an interview can leave the applicant feeling ignored or that the position has already been filled and the interview was just a formality.

Inform applicants

Make sure applicants are informed well in advance if you expect them to bring something with them such as any academic or work records. Inform the applicants what your next step is going to be. If you plan to conduct a second interview then tell them they will be contacted and informed.

Review resumes before the interviews

Go through the applicant's resume before conducting the interview. Reading the resume during the interview shows lack of interest and that you are not prepared enough.

Make things clear

Never promise an applicant something that you cannot deliver. You wouldn't want to turn down other candidates for some one who may refuse a job offer later. So if there are things you think the applicant may refuse to accept then bring them up and discuss them. If the salary is non-negotiable, say so and don't keep things ambiguous.

Don't personalize your words

Only at the point where you really finalize the decision of choosing a particular applicant should you personalize your addresses. Saying something like "you will be working as a team" or "you will be supervising" means you are giving false hopes to a candidate by using such sentences without knowing it. Choose your words carefully.

When it comes to salary questions, it is common for candidates to give generalized answers. If it happens, that you ask them what salary they require as a minimum scale and they say something that doesn't clear your question then decide what would be in the middle. Check out the going salary scale for the kind of post you need filled and work out your budget whether it is workable for you or not. Then clear it out to the candidate.